Policies and Procedures

The following policies have been adopted by the Kingston Agricultural Society and are set out below

  • Biosecurity Policy and Procedures
  • Child Safe Policy and Child Safety Code of Conduct
  • Health and Safety Policy

The Society’s umbrella organisation, the Victorian Agricultural Shows Limited (VAS Ltd) also has relevant policies, for example, its Policy on (prohibiting) Bullying.

 

Kingston Agricultural Society Inc.

BIOSECURITY POLICY AND PROCEDURES adopted  20 February 2017

Biosecurity Policy

The Kingston Agricultural Society (KAS) is committed to implement relevant biosecurity measures meaning the management and individual hygiene practices that minimise the movement of disease onto, off and within the Kingston showgrounds.

It is recognised that disease can be spread via the movement onto and from the showgrounds of:

  • horses and other animals onto and from the showgrounds
  • domestic animals such pets and working dogs
  • people, vehicles, and equipment
  • air eg dust
  • feed and water
  • pests and weeds (Animal Health Australia and Horse SA, 2010, Horse Venue Biosecurity Workbook)

Procedures to manage biosecurity risks:

  1. No livestock other than a neighbour’s sheep are routinely kept on the grounds. The neighbour is required to advise the Secretary of the Society immediately if any sheep show signs of disease.
  2. Those who hire the showgrounds and will bring stock (eg horses) to the grounds are required to keep records of where the animals have come from and where they will move to afterwards. No animal showing signs of illness can be brought to the grounds.
  3. Those who bring horses and other animals to compete at a show conducted by the Society are required to provide details of ownership of the named animal, its registration (if any), PIC no (if any), last event & date and declare that the animal is fit and healthy. In addition dairy goat competitors must produce certification that the animal is free of CAE and Johnes disease.
  4. If animals become ill shortly after leaving the showgrounds, the Secretary must be notified immediately.
  5. Horse manure in horse floats and left-over feed are not to be left on the showgrounds.
  6. Good hygiene practices such as regular handwashing encouraged
  7. Pests such as rats, mice and rabbits are eradicated.
  8. The toilets and canteen are kept clean.

 

Kingston Agricultural Society Inc

CHILD SAFE POLICY  adopted 20 February 2017 

To read The Code of Conduct for Members, Volunteers and Contractors Click Here

What the Society is about

The Kingston Agricultural Society Inc is a private not for profit organisation that aims to promote Australian agricultural excellence through events, competition and education. The main asset of the Society is the Kingston Agricultural Showgrounds situated at Werona-Kingston Rd (Church Parade) Kingston

The Society has no paid staff, an honorary executive committee that currently consists of five members as well as several volunteers (up to 20 individuals) who are willing to provide their services for an hour or two without cost on an ad hoc basis.

The Society has sponsored an annual show for many years and on occasion allows outside parties to hire the show ground.

Child Safe Policy statement

The Kingston Agricultural Society Inc policy is designed to minimise and prevent risk of harm to children because of the action of a member a volunteer or another child.

We are committed to the safety and wellbeing of all children and young people that participate in activities sponsored by the Kingston Agricultural Society Inc.  We support the rights of the child and will act without hesitation to ensure that a child safe environment is maintained at all times.

We also support the rights and wellbeing of our members and volunteers and encourage their active participation in building and maintaining a secure and supportive environment for all participants of any activity sponsored by the Kingston Agricultural Society Inc.

Legislative responsibilities

Our organisation takes our legal responsibilities seriously, including:

  • Failure to disclose: Reporting child sexual abuse is a community wide responsibility. All adults in Victoria who have a reasonable belief that an adult has committed a sexual offence against a child under 16 have an obligation to report that information to the police. #
  • Failure to protect: People of authority in our organisation will commit an offence if they know of a substantial risk of child sexual abuse and have the power or responsibility to reduce or remove the risk, but negligently fail to do so. *
  • Any personnel who are mandatory reporters must comply with their duties ^

# A person will not commit this offence if they have a reasonable excuse for not disclosing the

information, including a fear for their safety or where the information has already been disclosed. Further information about the failure to disclose offence is available on the Department of Justice and Regulation website

www.justice.vic.gov.au/home/safer+communities/protecting+children+and+families/failure+to+disclose+offence

* Further information to protect offence is available on the Department of Justice and Regulation website www.justice.vic.gov.au/home/safer+communities/protecting+children+and+families/failure+to+protect+offence

^ Mandatory reporters (doctors, nurses, midwives, teachers (including early childhood teachers),

principals and police) must report to child protection if they believe on reasonable grounds that a child is in need of protection from physical injury or sexual abuse. See the Department of Health and Human Services website for information about how to make a report to child protection.

www.dhs.vic.gov.au/about-the-department/documents-and- resources/reports-publications/guide-to-making-a-report-to-child-protection-or-child-first

 

CHILD SAFETY CODE OF CONDUCT FOR MEMBER, VOLUNTEERS AND CONTRACTORS WORKING WITH CHILDREN AND YOUNG PEOPLE adopted 28 March 2017

Members, volunteers, and contractors at Kingston Agricultural Society are required to abide by this Code.

All people involved in the care of children on behalf of Kingston Agricultural Society will:

  1. Work towards the achievement of the aims and purposes of the organisation;
  2. Be responsible for the tasks they have agreed to undertake;
  3. Maintain a duty of care towards others involved in these tasks;
  4. Establish and maintain a child-safe environment in the course of their work;
  5. Be fair, considerate and honest with others;
  6. Treat children and young people with respect and value their ideas and opinions;
  7. Act as positive role models in their conduct with children and young people;
  8. Be professional in their actions;
  9. Maintain strict impartiality;
  10. Comply with specific organisational guidelines on physical contact with children;
  11. Respect the privacy of children, their families and teachers/carers, and only disclose information to people who have a need to know;
  12. Maintain a child-safe environment for children and young people;
  13. Operate within the policies and guidelines of Kingston Agricultural Society; and
  14. Contact the police if a child is at immediate risk of abuse (telephone 000).

No person shall:

  1. Shame, humiliate, oppress, belittle or degrade children or young people;
  2. Unlawfully discriminate against any child;
  3. Engage in any activity with a child or young person that is likely to physically or emotionally harm them;
  4. Initiate unnecessary physical contact with a child or young person, or do things of a personal nature for them that they can do for themselves;
  5. Be alone with a child or young person unnecessarily and for more than a very short time;
  6. Develop a ‘special’ relationship with a specific child or young person for their own needs;
  7. Show favouritism through the provision of gifts or inappropriate attention;
  8. Arrange contact, including online contact, with children or young people outside of the organisation’s programs and activities;
  9. Photograph or video a child or young person without the consent of the child and his/her parents or guardians;
  10. Work with children or young people while under the influence of alcohol or illegal drugs;
  11. Engage in open discussions of a mature or adult nature in the presence of children;
  12. Use inappropriate language in the presence of children; or
  13. Do anything in contravention of the organisation’s policies, procedures or this Code of Conduct.

What happens if you breach this Code of Conduct

If you breach this Code of Conduct you will face disciplinary action, including and up to cessation of engagement with the organisation.

 

KINGSTON AGRICULTURALSOCIETY INC.

HEALTH AND SAFETY POLICY

Adopted 24 March 2014

Aim

The aim of this policy is to affirm the commitment of the Kingston Agricultural Society (‘the Society’) to maintain, as far as reasonable practicable, an environment which is without risks to volunteers, contractors, users of and visitors to the Kingston Showgrounds.

Scope

This policy applies to those who are on the Kingston Showgrounds, Church Parade, Kingston, with the permission of the Society.

Policy statement

The health and safety of persons on the Kingston Showgrounds is of utmost importance to the Society.  The Society is committed to provide, as far as reasonably practicable, an environment which is without risks to volunteers, contractors, users of and visitors to the Kingston Showgrounds.

Responsibility is shared

The Society will:

  • Identify risks and where appropriate take action to eliminate or reduce them.
  • Provide information, instruction and training and competent supervision.
  • Provide safety items, equipment and systems of work.
  • Ensure that on Show Days first aid is available.
  • Require all users of the Showgrounds to comply with this Policy and the health and safety procedures.  If users refuse to comply, their entitlement to use the grounds will be reviewed by the Committee.

The Committee members and Safety Officer will

  • Be familiar with their responsibilities under the Occupational Health and Safety Act 2004 (Vic) and negligence law.
  • Provide leadership by setting a good example of commitment to and compliance with the Society’s health and safety policy and procedures.
  • Review the Society’s Risk Management Plan when necessary, but at least once every year.
  • Ensure that adequate supervision is provided on Show Days and that when the grounds are hired out to others, the hirers are aware of this Policy and procedures
  • Immediately report any unsafe conditions, practices, equipment or action to the Safety Officer or one of the Committee Executive if the Safety Officer is unable to be contacted.
  • Report all injuries and incidents that might have resulted in injuries to persons or horses immediately to the Safety Officer or one of the Committee Executive if the Safety Officer is unable to be contacted.
  • Ensure all injuries and incidents are reviewed in a committee meeting and reported to WorkSafe Victoria if required under the Occupational Health and Safety Act 2004
  • Not interfere with or misuse things that have been provided for the health and safety of themselves or others.
  • Make suggestions that can improve the health and safety of those who use or visit the Showgrounds.

Volunteers, contractors, persons using or visiting the Showgrounds will:

  • Abide by this Policy and its spirit.
  • Comply with directions given by the Safety Officer or other Committee member regarding health and safety matters.
  • Comply with the requirements of the Society’s health and safety procedures including:
    • Work co-operatively with others to ensure the Society’s health and safety procedures are carried out so that people and animals are safe (as far as reasonably practicable)
    • Carry out their activities in a safe manner, being mindful that working with horses can be risky
    • Report any safety issues or unsafe conduct to the Safety Officer or committee member if the Safety Officer is unable to be contacted (see at end)
    • Report all injuries and incidents that could have resulted in injury to the Safety Officer or Committee member if the Safety Officer is unable to be contacted
    • Not interfere with or misuse things that have been provided for the health and safety of themselves or of others
  • Make suggestions that can improve the health and safety of those who use or visit the Showgrounds.